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Executive Personal Assistant




Our client in the Insurance Industry seeks to hire an Executive Personal Assistant who will be responsible for maximizing CEO’s time and promoting a positive corporate image. H/She will maintain relationships between the CEO and the other members of staff and external clients.

  • Bachelor’s degree in Business Administration or equivalent degree with a recognised institution
  • Minimum of 2 years experience in a similar role
  • Experience in a re/insurance company will be an added advantage
  • MUST be fluent in English language
  • In-depth secretarial and office management skills; practices and laws as applicable
  • Excellent communication and presentation skills as well as proven writing skill
  • Excellent reporting skills
  • Ability to handle sensitive information with the highest degree of integrity and confidentiality
  • Fluent in Microsoft Office programs (Word, PowerPoint, Excel and Outlook)
  • Ability to prioritize and multitask seamlessly
  • Excellent attention to detail
  • Good interpersonal skills with ability to quickly build good and sustainable relationship with stakeholders, including staff, external partners and others
  • Problem-solving ability with strong decision-making capability
  • Adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

  • Manage an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and also compiling documents for travel-related meetings
  • Plan, coordinate and ensure the CEO’s schedule is followed and respected.
  • Communicate directly, and on behalf of the CEO to both internal and external clients when required
  • Prioritize and follow-up on incoming issues or concerns addressed to the CEO, including those that are sensitive or confidential and determine appropriate course of action, referral or response
  • Provide a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership and maintain credibility, trust and support with senior management staff
  • Work closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately
  • Provide leadership to build relations crucial to the success of the organisation.
  • Complete critical aspects of deliverables that may facilitate the CEO’s ability to effectively lead the Organisation successfully.
  • Prioritize conflicting needs; handle matters expeditiously, proactively and follow through on projects/assignments to successful completion, some with deadline pressures


2 years




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